THRPC Constitution

Article I. Name and Affiliation

Section 1: The name of this organization shall be the Tar Heel Rifle and Pistol Club, herein referred to as “THRPC.”

Section 2: THRPC is the UNC-Chapel Hill chapter of the Carolina Recreation and Sports Association, herein referred to as “CRSA.” As such, all members of THRPC are recognized as student members of CRSA.

Article II. Purpose

Section 1: To teach and advocate the proper and safe handling of firearms as well as responsible participation in firearm-related activities.

Section 2: To provide a safe, constructive, non-partisan outlet for the enjoyment of shooting sports.

Article III. Club Leadership and Meetings

Section 1: The leadership of THRPC, herein referred to as the “Executive Board,” shall be charged with directing the organization and handling all matters pertaining to the club.

Section 2: The Executive Board shall be required to hold one General Body meeting and one Executive Board meeting every month during the academic school year. It shall be at the discretion of the Executive Board to decide when to hold these meetings.

Section 3: Any Officer of the Executive Board may convene emergency meetings of the Executive Board with twenty-four hours notice. Four-fifths of Officers must be present to convene.

Section 4: The Executive Board shall be comprised of Officers. Officers will each possess one vote on the Executive Board. In the event of a tied vote, any considered motion will be regarded as having failed. Votes can only be cast during convened Executive Board Meetings.

Section 5: Major decisions will be made via majority vote of Officers of the Executive Board. How those decisions will be executed are at the discretion of the President. If at any time the President makes a decision unilaterally that may be considered a major decision, any Officer of the Executive Board may challenge the decision and call it to a vote. Overturn requires a simple majority of Officers. Following the overturn, the decision and vote will proceed as usual.

Article IV. Officers

Section 1: The positions included under the designation of “Officers” are to be that of the President, Vice President, Treasurer, Secretary, and Operations Officer.

Section 2: Officers are to be elected by the General Body of THRPC and will serve a term for one academic year.

Section 3: The following job descriptions do not preclude the assignment of further duties. In the event of an open seat on the Executive Board, the President will assign the duties and responsibilities of that open position to a current member of the board until that position is filled by an election. The President may not assign the duties and responsibilities of any open position to him or herself. If an executive board member holds more than one position on an interim basis, that member still only has one vote on the board.

Section 4: The President of THRPC shall be required to chair Executive Board meetings as well as General Body meetings, unless he or she chooses another Executive Board member to do so.  The President will also delegate responsibilities to all members of the Executive Board, and shall be responsible for the vision, agenda, and scope of the club.  Furthermore, the President is responsible for the execution of all decisions. 

Section 5: The Vice President of THRPC shall be required to assist the President in all matters pertaining to the club, including, but not limited to, checking the duties of the other officers. In the event that the President is unable to fulfill his or her duties, the Vice President shall assume the duties of the President until he or she is able to resume the position or until a new President is elected.

Section 6: The Treasurer of THRPC shall be required to collect all dues from members of the club, maintain relations with the Student Activities Fund Office and sources of University funding, make proper reimbursements for all payments, know the balance of club funds, and create budgets. 

Section 7: The Secretary of THRPC shall be required to keep and maintain the records of the club, oversee membership and the membership process, and administer club communications.

Section 8:  The Operations Officer of THRPC shall be required to lead club events and plan the necessary logistics in conjunction with the other Officers.  

Section 9:  It will be at the discretion of the President to maintain personal relationships with well-qualified members acting as advisers for specific fields or duties. 

Section 10:  The Executive Board shall maintain relations with a NRA Certified Range Safety Officer for the purposes of member education.

Section 11:  The Executive Board shall approve any contracts with any outside entities via a simple majority vote.

Article V. Expectations of Members

Section 1: To become a full member of THRPC, one must be enrolled as a student at the University of North Carolina at Chapel Hill, fill out the membership information form, and pay a membership fee. THRPC members are required to pay this fee to CRSA annually in order to become non-voting CRSA members. The cost and use of these fees will be determined by the CRSA Board of Directors. The THRPC Executive Board will collect fees electronically and transfer them to CRSA. These payments are nonrefundable.

Section 2: Well-qualified alumni who have experience with safe firearm use and handling may upgrade their CRSA student membership to full CRSA membership status. Guidelines for joining CRSA as a full member can be found in CRSA’s bylaws.

Article VI. Impeachment Process

Section 1: Any Officer who has demonstrated negligence, conduct unbecoming of an Officer, incompetence in performing his or her duties, or who has knowingly and intentionally harmed THRPC and/or its operations may be impeached.  Conduct unbecoming is understood as dishonest acts, displays of indecency, lawlessness, dealing unfairly, indecorum, injustice, or acts of cruelty.

Section 2: A motion of impeachment may be made by any Officer on the Executive Board at any called meeting of the Executive Board. Any such motion must clearly demonstrate that the accused has sufficiently met the grounds for impeachment mentioned above.

Section 3: After the motion of impeachment has been heard by the rest of the Executive Board, the accused is allowed a period of time where he or she may respond to the stated charges and attempt to prove his or her innocence to the rest of the Executive Board.

Section 4: After this point, the accuser may motion for the removal of the accused from his or her position on the Executive Board. For any such motion to pass, it must require the approval of a simple majority of the Officers of the Executive Board. If the motion passes, the removal is effective immediately, and the accused must relinquish his or her duties at once.

Section 5: If an Officer facing impeachment has fallen out of communication with the Executive Board, he or she will waive his or her right to a period of time to defend him or herself.  Thus, they will not be allowed to block their own impeachment by their absence, and the impeachment proceeding will continue without their presence.

Article VII. Elections

Section 1: It will be at the discretion of the Executive Board to determine when to hold elections for upcoming, expected, or unexpected seat openings during the academic year at a time before the last day of class. An announcement of an election must be sent out at least one week prior to the election date. All unexpected seat openings must be made known to the General Body within twenty-four hours of the opening, and an election must be held by the conclusion of the semester in which the vacancy occurred. 

Section 2: Range-certified members, defined as members who have been through THRPC’s safety orientation, can vote in elections and run for office. Those who wish to run on the ballot for any number of positions must send in a personal statement, specifying which position(s) they are running for with an outline of their qualifications, to the Executive Board no later than twenty-four hours prior to the election. 

Section 3: Votes will be cast through a secret ballot.  Positions will be voted on, and the winner announced, in the order of President, Vice President, Treasurer, Secretary, and Operations Officer.  Upon winning an election for a position, the Officer elect’s name is removed from any subsequent ballots.

Section 4: A majority of votes must be reached for a candidate to win election. In the event that a majority is not reached, the two candidates receiving the most number of votes in the first election will face off in an immediate runoff. It may be necessary to prelude this run off with a separate runoff among the lower-vote-grossing candidates, in the event of a tie among them, to determine a second candidate to face the first.

Section 5:  The current Executive Board will determine when the new Officers take power, which will be no later than the last day of class.   

Article VIII. Amending or Suspending the Constitution

Section 1: This constitution may be amended at any called meeting of the Executive Board. Any proposed amendment to this constitution must be motioned by an Officer and must achieve a simple majority vote to pass.

Section 2: This constitution may be suspended by a unanimous vote of the Officers of the Executive Board.